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Collection Development & Acquisition Rules


The purpose of this document is to outline collection development and acquisition of the Library and to identify general principles for shaping the collection. These principles will change from time to time to update, the policy regularly


For collection development and acquisition the following principles will observed:
Requests for the purchase of material should be submitted to the concerned librarian recommended by head of the department. The librarian will place an order after the proper approval of the competent authority and LPAC (library purchase & advisory committee).
Books, serials and other literature will be selected for the Library that support the teaching, learning and research needs of the university.
Appropriate balance between teaching and learning requirements will be maintained and research needs will be a priority.
A balance needs to be maintained between databases/journals and monographs.
Wherever possible, the Library will avoid unnecessary duplication of resources.
The Library’s collections will be supplemented by providing university students and staff with access to inter-library loan service on a predominantly free basis.
Materials deemed to fall outside subject retention schedules will be withdrawn from the collection, and will be offered in book fair.
The committee constituted by the competent authority will process the spot purchase.
For the purchase of Audio Visual material, Library staff shall be taken on board.
The Chairman will be responsible for recommended books as per syllabus.
The material must be in excellent physical condition.
Proof of payment must be retained (e.g. credit card slip, cash register etc.)
Multiple copies will be acquired in relation to expected demand. The following algorithm is used: 1 copy per title + 1 copy per every five students.
Gifts relevant to the Library collection will be welcomed as a valued source of enriching the collections. A gift will not be accepted if the donor wishes to place any limitations on its use or disposal.
Resources borrowed from other institutions will be purchased in case of damage, theft or loss.